THE BUDGET CYCLE
BUDGET
PREPARATION
January to April
1
4
BUDGET
ACCOUNTABILITY
January to December
3
BUDGET
LEGISLATION
August to December
(DBM, OP, Congress)
2
BUDGET
EXECUTION
January to December
Lbs process:
budget preparation and evaluation (senate)
(1) BUDGET CALL
(2) BUDGET PROPOSAL
(4) TECHNICAL
BUDGET HEARING
(5) CONSOLIDATED
BUDGET PROPOSAL
(3) BUDGET PROPOSAL
EVALUATION
(6) APPROVED
BUDGET PROPOSALS OF ALL
SENATE OFFICES AND SUBMITTED
TO THE DEPARTMENT OF BUDGET
AND MANAGEMENT
BUDGET EXECUTION
AND CONTROL
HOW FUNDS ARE RELEASED
Approved work and financial plan
Availability of Allotment
Subject to accounting and auditing Rules and regulations
(1) PURCHASE
REQUEST
(2) CERTIFICATE OF AVAILABILITY OF ALLOTMENT
processing of
purchase requests (prS)
The requesting Senate office/service prepares and submits to LBS the purchase request form including the following necessary attachments, given the following conditions:
I. A. If the item requested is in the PPMP:
(1) system-generated PR form
(2) APP (BAC-approved);
B. If amendment for the item requested is already approved:
(1) system-generated PR form
(2) APP (BAC-approved);
II. If item is included in the Budget Preparation form but not in the PPMP
(1) letter-request for inclusion in the PPMP addressed to BAC through LBS
(2) system-generated PR form
(3) amended PPMP
(4) APP (BAC-approved)
III. If item is for emergency purposes:
(1) system-generated PR form
(2) Certificate of Emergency Purchase/
Repair/Service (approved by department
head);
(3) Canvass Sheet from PPS;
IV. If item is for reimbursement:
(1) Certificate of Emergency Purchase/ Repair/ Service (approved by department head);
(2) Canvass Sheet from PPS;
(3) receipts;
PR - Purchase Request
LBS - Legislative Budget Service
PPMP - Project Procurement Management Plan
APP - Annual Procurement Plan
BAC - Bids & Awards Committee
PPS - Property & Procurement Service
OBLIGATION REQUEST AND STATUS (ORS)
In connection with the preparation of Obligation Request and Status (ORS) as prescribed under COA Circular No. 2015-007, we would like to remind the requesting department to submit said document by completely filling up the required information. An instruction in accomplishing the form is attached herewith as Annex A. Please refer to items four (4) to eleven (11). The ORS shall be prepared in three (3) copies.
The gross amount per UACS Object Code (expense code) as reflected in the DV should be the same amount that should be encoded in the ORS, particularly in accomplishing Items 10-11 mentioned in Annex A. This will reduce the need for manual editing of the aforementioned document and speed up the processing of ORS.
If there is a need for any clarification regarding this matter, LBS is more than willing to assist you in any queries.
Your cooperation and kind consideration regarding this matter is very much appreciated.